Creating Payer Contracting Letters

Whenever you create a letter, i.e. Aetna, a folder (Aetna) will be auto-created within your CodeToolz folder and that letter will be auto-saved in your newly created Aetna folder. This is true for all payers and letters. If the folder already exists, the letter(s) will be auto-saved to that existing folder without duplicating that folder.

Based on a sound Payer Negotiation Timeline your Contract Renegotiation Notices will be sent out from 120-90 days out from the Anniversary Date(s) of any contract(s). You are going to be notified (below) of any contracts that have hit the 120-day mark. Select Yes, edit where needed, sign and send. This Contract Renegotiation Notice can be created on-demand at any time.

Once you have created the Contract Renegotiation Notice, it will be auto-annotated in your Payer Contract Inventory and you will be notified again 120 days out from the next Anniversary Date. No more outdated fee schedules.

At a minimum you should be renegotiating an annual 2% – 4% increase. Your fee schedules must keep pace with increases in expenses.

Other Payer Contracting Letters

For the letter(s) you choose to create, you will be given a selection box. You are also going to be reminded again of the Days to Anniversary for your contracts – this is a key-date.

You will be notified that the letters have been created, edit where needed, sign and send.

Sample Requesting a Copy of Our Provider Agreement

Note: All notices and letters are auto-placed on your letterhead and auto-saved in their respective folders.

Editing and Saving Payer Contracting Letters

Once your letters have been created, they will be auto-saved to the correct folder. If you make any changes to the letter, select Save and your changes will be saved, if you select Don’t Save, the letter will be saved as is.